Review meetings often devolve into presentations where the reviewer talks at length while the audience nods. A good review is interactive — the work is shown, specific feedback is given, and clear next steps are agreed.
State what is being reviewed and the criteria for evaluation. “We are reviewing the design for launch readiness” is specific. “Let’s look at the design” is not.
Walk through the deliverable. Keep it focused on what reviewers need to evaluate. Do not narrate the process — show the output.
Reviewers give specific, actionable feedback. The facilitator captures each item. If feedback conflicts, note both perspectives and decide the resolution path.
State whether the work is approved, approved with changes, or needs another review. Be explicit.
Summarize feedback items with owners. Confirm the next review date if needed.
Pre-meeting checklist
- Work product shared in advance so reviewers come prepared
- Review criteria defined and visible
- Only reviewers with relevant expertise are invited
When to use 50 minutes instead
For complex deliverables that require walkthrough of multiple components, or when the review involves both technical and business stakeholders who need separate evaluation passes.