Culture meetings are different from every other type. Their output is not a decision or an action item — it is a shared experience. But that does not mean they should be unstructured. The best team rituals have a rhythm that people can count on and look forward to.
Set the tone. This is not a status meeting. Make it clear that the next 25 minutes are about the team, not the work.
Recognize wins, milestones, and contributions. Be specific about what someone did and why it mattered. Public recognition is one of the most powerful tools a team has.
Ask a question that invites reflection: “What went well this week?” or “What are you proud of?” or “What did you learn?” Give everyone a chance to speak, but do not force it.
Share one thing to look forward to. A team goal, an upcoming milestone, or simply acknowledging the work ahead. End on a forward-looking note.
Thank the group. Keep the closing warm and brief.
Pre-meeting checklist
- Wins and recognition items prepared (do not improvise recognition — it should feel intentional)
- Reflection question chosen in advance
- Ensure psychological safety — people should feel comfortable sharing
When to use 50 minutes instead
For retrospectives, quarterly reflections, or team offsites where deeper discussion and relationship-building are the primary goals.